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Utilizing Applicant Centric awarding

Applicant Centric Awarding Graphic.png

Author and Presenters: Dana Griffin and Mary Trautman

Seasoned users of the AcademicWorks platform know that awarding scholarships can be done quickly and easily from any opportunity’s applications grid. Evaluating, filtering and sorting on qualification points and reviewer scores shows you the top applicant for any given opportunity and in minutes you are able to make awards.

Opportunity Centric Awarding Graphic.png

But what happens when the same few students have the top reviewer scores and qualification points in all of your opportunities? You can’t award the same few applicants all of your opportunities, and what about those opportunities that are difficult to award? What happens when you’ve already awarded the three qualified applicants other scholarships?

And what about private institutions who commit certain dollar amounts to students? Wouldn’t it be nice to have a big picture view of all the different opportunities for which a particular applicant qualifies, how well they meet those qualifications, what has been promised and what has been awarded to them so far, all in one place? 

Enter Applicant Centric Awarding (ACA). With ACA you can not only see all of this on one screen, but you also have the option of displaying certain data about the applicant and can drill into each opportunity for a little more information.

Applicant Information.png

By default the application centric awarding modal shows the following information about applications:

  • Reviewer scores, including where the applicant falls in the range for that opportunity
  • Qualification points
  • Amount already encumbered
  • Links to applicant’s general and conditional applications

Opportunity Information.png

And the following opportunity information:

  • Description
  • Number of qualified applicants
  • Award amount range
  • Number of available awards/Number of committed and remaining awards
  • Total available funds/Total committed and remaining funds

All packages have the option to add imported data to applicant centric awarding. Advance and Engage clients can also configure institutional commitment met/still remaining and display renewal termination date.

Applicant centric awarding is available under the opportunity tab, and you can also access it by clicking on the Award Mode button from any of the following grids:

  • General applications
  • Conditional applications
  • Opportunity applications 
  • Automatch, apply to & renewal bulk actions grids
  • Portfolio encumbered applications 
  • Portfolio renewal applications 

Applicant Centric Awarding vs. Awarding at the Opportunity Level – which is right for you?

Is your process more about going into each opportunity and finding that one applicant that meets all of the donor requirements and preferences the best? You want to look at the opportunity’s applications grid and sort by reviewer scores and qualification points and select the recipient with the highest numbers.

Applicant Centric Awarding Graphic.png

Or are you more concerned with finding the right awards to meet a specified dollar amount you’ve committed to your applicants, while ensuring that those “difficult to award” scholarships get awarded first? applicant centric awarding is going to meet your needs better.

The good news is that now you can go into award mode from any applications grid, so if a hybrid approach works better for you, you can find that perfect applicant for an opportunity and then click on "Award Mode" and see what else that applicant qualifies for, and maybe choose to award them a different opportunity.

How others are using Applicant Centric Awarding?

One community college foundation awards applicant the same of in scholarships, so Applicant Centric Awarding was a natural choice for them. Instead of having to search through all of their opportunities and make sure each student is getting the correct amount. They went directly to the ACA modal and tackled each student one-by-one. They could quickly see all of the opportunities an applicant was in and start making awards all in one place. Also, the convenience of the total amount encumbered totaling in real time on the page was a huge plus for them.

A four-year college configured the institutional commitment option and use it to financial aid funding. They filter the Applicants grid by ACT scores and GPA, then target applicants based on where they fall in the grid. Once within the applicant centric awarding modal, they use the available filters to sort so that the opportunities with the fewest number of qualified applicants display first for each applicant. Using these options in tandem allows them to make sure the highly qualified applicants are getting matched with the hard to award funds leaving more money available for applicants farther down their list.

 Key takeways

  • Applicant centric awarding can be used to help you see in one place all of the opportunities and applicant is in the running for.
  • It can be used to target the highest reviewed and qualified applicants.
  • ACA allows institutions to more easily identify and meet funding commitments or promises to applicants.
  • A hybrid of opportunity-focused and applicant centric awarding is easier now that we’ve made Award Mode available on more grids.

Author: Morgan Love

Morgan Love

Morgan is a graduate of Texas State University with a degree in Public Relations and is passionate about event planning, communications, and marketing. She has been in the tech industry for a year and is loving her new home in higher ed. tech. When she's not in the office she loves spending time with her husband and puppy, reading a good book, traveling, and exploring the Texas hill country.